“Our consular services have been outsourced. While general information on this page may be used, for all matters relating to office timings, visa fees, forms to be filled and address of visa centres, please refer to http://in.vfsglobal.ca/

 

 

 

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General Information

Visa for India

Visa Fee Schedule

Requirement for Passport

Passport Fee Schedule

Services on Indian Passport

Other Consular Services

Persons of Indian Origin Card

Download Forms

 

Baggage and Customs Rules in India

 

 

General guidelines for Visa, Passport & PIO applicants

 

(1)

CONSULAR JURISDICTION

 

Our offices in Canada and their consular jurisdictions are as follows:

 

1

The High Commission of India

 

 

10,SpringfieldRoad,Ottawa,Ontario,K1M 1C9

 

 

Tel: (613) 744 3751  Fax: (613) 744 0913

 

 

E-Mail: consular@hciottawa.ca   Websitewww.hciottawa.ca 

 

 

Jurisdiction: Ottawa, Hull, National Capital region comprising Kingston, Cornwall, Hawksbury, Smith Falls, Carleton Place, Montreal and Nunavut territories.

 

 

ONLY THOSE RESIDENT IN THE ABOVE AREAS SHOULD APPLY TO THE HIGH COMMISSION OF INDIAN OTTAWA FOR CONSULAR SERVICES.

 

2

Consulate General of India

 

 

365 Bloor Street(East) Suite # 700

 

 

Toronto, ON, M4W 3L4

 

 

Tel : (416) 960 0751- 52    Fax : (416) 960 9812

 

 

E-Mail: cgindia@cgitoronto.ca  Website: www.cgitoronto.ca

 

 

JurisdictionToronto, Quebec (except Montreal), Manitoba, New Brunswick, Nova Scotia, Prince Edward Island and Newfoundland.

 

3

Consulate General of India

 

 

No.201-325, Howe Street, Vancouver BC V6C 1Z7

 

 

Tel: (604) 662 8811    Fax: (604) 682 2471/3556

 

 

E-Mail: indiapscg@telus.net    Website: www.cgivancouver.com

 

 

JurisdictionBritish Columbia, Alberta, Saskatchewan, Yukon and Northwest territories.

 

 

 

 

 

 

(3)

MODE OF PAYMENT
Fees may be paid in cash at the counter, or by Bank Draft/Money Order/Certified Cheque in favour of High Commission of India, Ottawa.  The applications may also be sent by post, but cash should not be sent by mail.

 

Please note that credit/debit cards and personal cheques are not accepted by the High Commission Of India.

 

 

 

 

(4)

SENDING APPLICATIONS BY MAIL
All outstation applicants requesting service by return mail should ensure that a prepaid self addressed priority courier envelope is enclosed along with the application to enable the High Commission to return the passports.  No passports will be sent by the High Commission by COLLECT COURIER.   All documents sent by mail should invariably be accompanied by a self addressed prepaid courier envelope

 

 

 

 

 

VISA SERVICES

 

 

Important instructions for visa seekers:

1.

GENERAL

 

(a)

All foreign nationals need visa to enter India.

 

(b)

Visas can be issued only on passports and NOT on Travel Documents.  The passports should be valid for a minimum period of six months.

 

(c)

Visa application should be in the prescribed format (posted on this website).  Every column of the application should be complete in all respects.  Incomplete applications will not be accepted/processed.   Any delay on this account will be the responsibility of the applicant.  Acceptance of visa application does not necessarily mean grant of visa. The High Commission reserves the right to delay/refuse visa without assigning any reasons.  Visas are issued subject to various checks and clearances.  Persons, who earlier held Indian passports, while applying for visa must submit their Canadian passport with last Indian visa endorsement or their previous Indian passport (cancelled or otherwise) and Landing paper.

 

(d)

Fee once charged, will not be refunded even in cases where visa is refused or application withdrawn

 

(e)

THE VALIDITY OF VISA STARTS FROM THE DATE OF ISSUE. Visas are processed on receipt of the application, irrespective of the date of travel. Applicants seeking short term visa up to six months are, therefore, advised to apply nearer the time of their travel so as to be able to complete their trip within the validity of the visa.  Applicant may be required to appear for a personal interview at the High Commission at his/her own expense. 

 

(f)

No vaccination is necessary for those traveling to India from Canada.  However, persons coming from or passing through Yellow Fever infected areas are required to be in possession of a valid certificate of vaccination against Yellow Fever before arriving in India.  AIDS test is required for persons aged 18 years to 70 years who stay in India for one year or more.

 

(g)

Long Term Visa holders desirous of staying for more than 180 days are required to register at their nearest Foreigners Regional Registration office or District Superintendents of Police in districts.

 

(h)

An applicant who desires to visit any RESTRICTED/ PROTECTED areas in India is required to submit an application on the prescribed proforma for issue of a Special Permit, in addition to the visa application.  The form is available at the High Commission.  It takes about 10-12 weeks to process such an application. The form is available on our website. In cases of visa for Research, Missionary work, Journalism, travel document holders and Chinese nationals, separate rules apply. Persons who wish to apply for visa for Film shooting in India may please check on website www.mea.gov.in under the head Film Documentary Shooting. 

 

(i)

All visas are valid from the date of issue. Visas are processed on receipt of the application and visas issued immediately irrespective of the date of travel. Kindly check carefully that the intended stay is not beyond the expiry date on the visa.

 

(j)

A list of closed holidays for this year is available on the website.

 

(k)

Visas are issued and affixed on passports and, therefore, passports must be sent with the application.  No action will be taken on applications received by fax/e-mail.

 

(l)

Two references known to the applicant both in India and in Canada should be written on the application form.  This will enable authorities to contact the applicant in case of any emergency.

 

(m)

Non-Canadian nationals are required to fill in the Additional Visa Reference Form (posted on this website)

 

(n)

In genuine emergency i.e. in the case of humanitarian and medical grounds, the visa applications will be accepted in person and return them the same day. This would attract emergency service charges of C$ 123 + 55 (C$ 178/-) per visa. Applicants seeking emergency service should produce confirmed air ticket (for travel within 72 hours) to get this service. Please note that application for emergency visas on a working day will be accepted only during the normal visa hours. All the applicants must arrive between 9:30 A.M. to 12:30 P.M.. Persons applying on holidays should produce confirmed air ticket for the same day. The drop/pick-up time is between 9.00 a.m. to 12.00 p.m.  Tourist visa CANNOT be applied under emergency procedure.

 

PLEASE NOTE THAT EMERGENCY VISAS WILL BE ISSUED FOR ONLY ONE MONTH WITH SINGLE ENTRY

PAKISTAN NATIONALS & PERSONS OF PAKISTANI ORIGIN

Special visa application is needed for Pakistani nationals. This can be downloaded from the section containing forms.

Foreigners of Pakistani origin who continue to hold dual nationality viz. Pakistani nationality as well as foreign nationality must apply for visa on their Pakistani passports with visa form meant for Pakistani nationals.

It can take several months before a decision can be conveyed on visa requests by Pakistani nationals. The High Commission will promptly convey this to the applicant as soon as it is received from New Delhi. You are requested to be patient and not make enquiries in this regard by phone, e-mail, personal visit, fax or letters, which, due to constraints, we will not be able to respond to. You may rest assured that we will, on our own, pursue your case until a decision is received. The applicants are required to submit their visa applications in person at the High Commission.

Canadians of Pakistani origin who no longer have Pakistani nationality and Pakistani passport may apply for visa on their Canadian passport with visa application meant for foreigners, but would have to submit a certified copy of the surrender certificate stating that they have renounced their Pakistani citizenship along with an affidavit (the form is available on our website) duly notarized stating therein that they no longer hold Pakistani citizenship and Pakistani passport. Format of the affidavit can be downloaded from the section containing forms on this website. Normally such passports would be mailed back in one month. Normally, three months single entry visa is given.

Non-Canadian foreigners of Pakistani origin who no longer hold Pakistani citizenship may also apply on their foreign passports by submitting a certified copy of surrender certificate and notarized affidavit as in the case of Canadians of Pakistani origin. They are also required to submit an additional reference form meant for foreigners which can be downloaded from the section containing forms. Minimum time taken is around three months.

SRI LANKAN NATIONALS

For Sri Lankan nationals and Canadian nationals of Sri Lankan origin, passports would be mailed back within four weeks. No enquiries would be entertained before one month. Applicants should attach photocopy of their photo ID indicating their address.

An additional reference form is also required to be submitted. This can be downloaded from the section containing forms.

 

 

2.

A – Applications submitted at the counter -  Tourist/Business Visas will normally be issued the same day, provided the documents are complete in all respects.  Visas for other categories (except Tourist & Business) would need longer processing time.  The passport is delivered on production of the receipt.  In the absence of a receipt, an authority letter from the applicant is required.

B – Applications sent by mail/courier -   Provided the application and documents are complete in all respects and the money order, certified cheque or draft for exact amount of fees has been sent.   Please note that AT LEAST TEN WORKING DAYS are required from the date of receipt in this office to process for visas which are received by post/delivered by courier.  The envelope should be addressed to CONSULAR SECTION.  The High Commission shall not be held liable to any claim arising out of delay/refusal of visa or loss of passport in transit or otherwise.

C- At the time of collection, the fee receipt duly signed overleaf, in acknowledgement of the return of passport (with visa) will have to be surrendered.

 

 

3.

DOCUMENTS CHECKLIST
Visa application (in prescribed format as in this website) should be submitted along with the following documents:

 

(i) 

One recent colour passport size (about 3.5 cms x 3.5 cms) photograph in colour, showing full frontal view of face against a light background to be pasted/stapled on the application form;

 

(ii)

Valid current passport and previous passport (for Canadian passport holders not born in Canada).  Non-production of previous passport may result in delay/refusal of visa;

 

(iii)

Requisite fee (please see revised fee schedule);

 

(iv)

No objection letter from either of the parents if the child is traveling with one parent. Or both parents should sign the application for visa.

 

(V)

Additional documents may be required depending upon the type of visas applied for. 

 

(Iv)

The foreign passport holders other than Canadian staying in Canada need to submit proof of their resident status/ record of landing or any proof of stay in Canada.

 

 

4.

TYPES OF  VISAS AND FEE SCHEDULES

 

 

 

Types of visas                                                                         C$

 

 

 

 

1.       Tourist visa valid up to six months                        

-       62/-

 

 

2.       Tourist visa valid up to one year                            

-     100/-

 

 

 

 

 

 

(Valid for the period mentioned and meant for sight-seeing/holiday (non-extendable), change of purpose is not allowed.  Kindly note that Indo-Canadians are issued tourist visa for six months only. They will be issued only entry visa and not tourist visa for a period of one to five years as per visa fees mentioned under the Entry Visas)  

 

 

 

 

4.       Transit visa (valid 15 days) single/double entry 

-       31/-

 

(Valid for 15 days from the date of issue and meant for taking next connecting flight en route within 72 hours. Confirmed tickets for the journey are to be produced.  The visas are for maximum two entries and are non-extendable.

 

 

 

 

5.       Student visa (multiple entry)

-     115/-

 

(For bonafide students to pursue studies in recognized educational institutions in India.  A letter from a recognized educational institution in India confirming admission of the applicant, duration of course and evidence of financial arrangements made for maintenance in India.  If admission is not confirmed, provisional admission letter may also be produced. Valid for duration of the course)

 

 

 

6.       Entry/Conference/Volunteer Visas

 

(For attending Conferences/volunteering in India, a letter of invitation from the organisers of the Conference/Volunteering institutes and approval, if any, obtained  by the organisers from the Government of India for holding the Conference/volunteership to be attached.  For participation in certain conferences, reference/approval of authorities in India may be essential and would, therefore, require a longer processing time).

 

 

Up to six months                           

-     123/-

 

 

Up to One year                             

-     183/-

 

 

Up to five years

-     306/-

 

 

Conference Visa fee for US passport holders

-     174/-

 

 

 

 7.       Business Visa

 

(For Business, Trade, Project, Scheme, Conference, Symposium etc. A letter from the applicant’s company /organisation in Canada as well as an invitation letter from India indicating the nature of applicant’s business, probable duration of stay, the places and firms in India to be visited.  All applicants are required to fill-in a Business Information Sheet.) 

 

 

 

 

 

 

Up to one year       

-     183/-

 

 

Up to five years             

-     306/-

 

 

 

8.       Employment visa                                                            

 

(Employment Contract, proof of registration of the company under relevant provisions of the Government of India Rules and a letter from the employer indicating nature of job, salary structure and duration of hire)

 

 

Up to six months

-     230/-

 

 

Up to one year

-     290/-

 

 

More than one year up to five years

-     413/-

 

 

 

 

8.       Transit visa for Japanese nationals

-       23/-

 

 

        All other types of visas for Japanese nationals

-       33/-

 

 

 

 

9.       All types of visa fee for Russian nationals

-       98/-

 

 

10.     All types of visa fee for Romanian nationals

-     151/-

 

 

11.     One year Business visa for US nationals

-     235/-

 

 

12.     Five Year/Ten year Business visa for US nationals

-     387/-

 

 

13.     Ten year Tourist visa for US nationals

-     250/-

 

 

14.     Restricted Area Permit (RAP)

-      46/-

 

 

 

All types of visas, including visa transfer, are issued gratis to the nationals of Afghanistan, Argentina, Bangladesh, Democratic People of Republic of Korea, Jamaica, Maldives, Mauritius, South Africa, Uruguay and Mongolia.

 

 

 

BUSINESS VISA FEES TO BE CHARGED FROM NATIONALS OF THE FOLLOWING COUNTRIES (For Business, Trade, Project, Scheme, Conference, Symposium etc. A letter from the applicant’s company/organisation in Canada as well as an invitation letter from India indicating the nature of applicant’s business, probable duration of stay, the places and firms in India to be visited.  All applicants are required to fill-in a Business Information Sheet.)

 

 

 

 

Country

Visa fee

Visa fee for

 

 

Up to One year

more than one year

 

 

(in C$)

Up to five years

 

 

(in C$)

Ecuador

388

510

New Zealand

220

342

Ukraine

326

449

France

273

395

Australia

350

472

Czech Republic

311

433

Iran

441

564

Ireland

326

449

Nigeria

464

587

Philippines

357

479

Poland

242

365

Saudi Arabia

350

472

U.K.

258

380

Thailand

326

449

U.A.E

655

778

 

*Note: In case Visa fee is not mentioned country-specific, in that case the fee for Canadian passport holders will be applicable for them as well plus C$ 20/- processing fee

 

EMPLOYMENT VISA FEES TO BE CHARGED FROM NATIONALS OF THE FOLLOWING COUNTRIES ON RECIPROCAL BASIS (Employment Contract, proof of registration of the company under relevant provisions of the Government of India Rules and a letter from the employer indicating nature of job, salary structure and duration of hire. Employment visa for Pilots should invariably be enclosed with a Security clearance letter from Directorate General of Civil Aviation India.)

 

 

 

 Country

Revised visa fee  (in C$)

 

For six months    Up to One year     More than one year

                                                          Upto five years                  

 USA

173                            235                                 357

 U.K.

671                            732                                854

 Ireland

265                            326                                449

 France

227                            288                                411

 Italy

181                            242                                365

 Denmark

212                            273                                395

 Portugal

158                            220                                342

 Austria

150                            212                                334

 Norway

158                            220                                342

 Australia

296                            357                                479

 New Zealand

242                            304                                426

 Thailand

265                            326                                449

 UAE

594                            655                                778

 Turkey

173                            235                                357

 Israel

1550                          1612                            1800

 Iran

380                              441                              564

 

 

*Note: In case Visa fee is not mentioned country-specific, in that case the fee for Canadian passport holders will be applicable for them as well plus C$ 20/- processing fee  

 

 

 

Download a Visa Application
Affidavit for Canadians of Pakistan origin

 

 

 

 

 

 

PASSPORT SERVICES

 

WITH EFFECT FROM SEPTEMBER 2007 MACHINE READABLE PASSPORTS (MRP) HAVE BEEN INTRODUCED BY THE GOVERNMENT OF INDIA

1.

GENERAL

 

(a)

It is an offence under the Passport Act, 1967 to knowingly furnish false information or suppress material information. Passport facilities can be denied on grounds of suppression of factual information, submission of false particulars, wilful damage, tampering of official documents or entries or transferring of passport.

 

(b)

Your Indian Passport is a valuable document. It should always be either in your own custody or in the custody of a person duly authorized by you. If lost or destroyed, the fact and circumstances should be immediately reported to the nearest Mission and to the local police.

 

(c)

A photocopy of your Indian Passport should invariably be kept in a safe place, separate from the passport itself.  The copies should include the pages showing the personal particulars, validity of the passport, date/place of issue as also the stamp of departure from India, entry in Canada and visa issued by the Canadian authorities.

 

(d)

Your Indian Passport establishes your identity in a foreign country. Hence it is IMPORTANT to have it renewed before the date of expiry.  The passport can be submitted for renewal up to one year before or after the date of expiry.

 

(e)

All minors are required to have a separate passport.  A child’s name will no longer be included in the passport of either of the parents.

 

(f)

On acquiring Canadian nationality, the Indian passport should be submitted to the nearest Indian High Commission/Consulate for cancellation and return back to the holder.

 

(g)

No consular services are rendered to refugees or their dependents or to those who left India illegally.

 

 

2.

DELIVERY SCHEDULE
Applications for new passports/renewals require 4-6 weeks of processing time.  However, services on the passports issued in Canada, can be processed in 1-2 weeks.  Delivery of the passport is made between 4.30 and 5.00 p.m.  For passports sent by mail please add five more working days for processing and despatch.

 

 

 

3

FEE SCHEDULE
Fee once paid is not refundable.

 

 

1. T he ordinary passport booklet containing 36 pages with a    maximum validity of 10 years (no extra fee will be charged for renewals up to ten years if initial validity is less) = C$ 65
2. Passport booklet containing 60 pages = C$ 85
3.Change in address, inclusion of spouse's name, surname, date/place of birth etc in the passports = C$ 20
4.  For children below 18 years = C$ 45
5.  Lost/damaged passport (fee with fine) = C$ 255
6.  Police Clearance Certificate on Indian Passport = C$ 20
7.  Police Clearance Certificate on Foreign Passport = C$ 32
8.  Birth/Marriage Certificate = C$ 20
9.  Registration of Child’s Name = C$ 15
10.  Attestation (passport copy and any other document except Educational certificates) per signature = C$ 16
11.  Attestation (property matters) per signature = C$ 32
12.  Attestation (commercial) per signature = C$80

 

 

 

 

 

I

RENEWAL OF PASSPORT

 

(i) 

Passport application form (EAP-I), duly filled and complete in all respects. Please ensure that two specimen signatures of the applicant are affixed in the boxes provided and in the declaration column at Para 26. 

 

(ii)

Existing Passport with one photocopy of first and last page.

 

(iii)   

Three identical recent colour photographs (3.5 cm x 3.5 cm) not more than six months old, showing frontal view of full face against a light background.

 

(iv)

Original Record of Landing /Permanent Resident card, with one photocopy of both sides of card (to be shown and returned).

 

(v)

If applicant is not a Permanent Resident, the original current immigration documents i.e. work permit/student identity etc. has to be shown and one copy of both sides of the document submitted. If the applicant is a student, details of education institution along with period of stay is required. In case of work permit holder, details of employer and period of employment is required.

 

(vi)

If applying for renewal after six moths or more of expiry of passport the following additional documents are required:  

(a) Declaration in the form of an affidavit affirming non-acquisition of foreign nationality, if passport is being renewed more than six months after its expiry

(b) A written, signed explanation by the applicant as to why the passport was not been renewed on time should accompany the application.

(c)  If the passport renewal is being requested after one year or more of its expiry, a Search letter from Canadian Authorities certifying that the applicant has not acquired Canadian citizenship is to be attached in addition to documents at (a) and (b) above.

 

(vii)

A notarised affidavit in case of change of appearance. Personal appearance before Consular officer is mandatory in case of change in appearance.

 

 

II

DUPLICATE PASSPORT IN LIEU OF LOST / DAMAGED PASSPORT

 

(i) 

Passport application form (EAP-I) duly completed and signed.

 

(ii)

3 identical, recent colour photographs (3.5 cm x 3.5 cm), showing frontal view of full face against a light background.  

 

(iii)

3 copies of additional details form.

 

(iv)

Photocopy of lost/damaged passport.

 

(v)

Police Report stating clearly passport number, date/place of issue and its validity.

 

(vi)

If landed immigrant:

 

 

(a) Record of Landing/PR Card should be attached.

 

 

(b) Original to be shown to the Consular Officer.

 

(vii)

If not a landed immigrant:
(a)    Certificate from Immigration Canada on category/class under which application for landing is pending
(b)   Proof of withdrawal/rejection of refugee claim (Original & photocopy)
(c)    Any other immigration document (Original & copy)
(d)   Signed statement on how you left India and came to Canada
(e)    Other relevant documents – will be intimated by the Consular Officer depending on the case history

 

(viii)

Local photo identity card (attach a copy and show original)

 

(ix)

All applicants are required to apply in person.

 

(x)

Please note that issuance of duplicate passport depends on various clearances from competent authorities and there is no specific time frame for issuance of such passports.

 

(x)

Please mention the name, receipt number and date whenever you write to us or inquire about your case.

 

 

III

NEW PASSPORT FOR A CHILD BORN IN CANADA OF PARENTS HOLDING INDIAN PASSPORTS

 

(i)

For the children born in Canada where the parents wish to obtain Indian passport for them, birth registration (EAP 2 application form) with the Indian Mission is required before applying for passport for the newborn.

 

(ii) 

Application form (EAP-I) duly filled in and countersigned by both parents.

 

(iii)

3 identical, recent colour photographs (3.5 cm x 3.5 cm), showing frontal view of full face against a light background.

 

(iv)

Original record of landing or immigration document/PR card of the child, and of parents, with a photocopy.

 

(v)

Declaration for non-acquisition of foreign nationality/Canadian passport for the child.

 

(vi) 

Birth certificate showing names of parents.

 

(vii)

Consent of both parents for issue of Indian passport. Personal appearance of the child may be required in some cases.

 

 

IV

ISSUE OF PASSPORT DUE TO CHANGE OF NAME

 

For change of name or surname, consequent to marriage/divorce [for women], following documents are required to be submitted:

 

(i) 

Application form (EA.P.1), duly filled in.

 

(ii)

Old passport with a photocopy.

 

(iii)

3 identical, recent colour photographs (3.5 cm x 3.5 cm), showing frontal view of full face against a light background.

 

(iv)

Declaration for non-acquisition of foreign nationality.

 

(v)

Original marriage certificate/divorce papers along with a photocopy.

 

(vi) 

Sworn Notarised Affidavit by the applicant mentioning about change in name.

 

(vii)

Husband's passport.

 

(viii.)

Original landing record or immigration paper with a photocopy.

 

 

 

V

CHANGE OF NAME – OTHER CATEGORIES

 

In all other cases of change of name/surname in the passport, inserting advertisements in two English newspapers – one in local area where the applicant is residing and another in the area of permanent residence in India – is compulsory. After 30 days of initial inserting advertisements, following documents should be submitted:

 

(i) 

Application form for new passport (EA.P.1), duly filled in.

 

(ii)

Old passport with a photocopy.

 

(iii)

3 identical, recent colour photographs (3.5 cm X 3.5 cm), showing frontal view of full face against a light background.

 

(iv)

Declaration for non-acquisition of foreign nationality.

 

(v)

Sworn notarised Affidavit by the applicant about change in name.

 

(vi) 

Original clippings of advertisements inserted in the newspapers.

 

(vii)

Original landing record or immigration paper with a photocopy.

 

A new passport would be issued in all cases of change of name.

 

 

 

VI

MISCELLANEOUS PASSPORT SERVICES:

(Change in address, inclusion of spouse’s name, date/place of birth, Police Clearance Certificate, Certificate of date of birth etc)

 

 

 

 

 

Document Checklist:  

(a) Duly filled in Miscellaneous Services application form. EAP 2

(b) Current passport with copy of the relevant pages.

(c) Original landed paper or immigration document, with a photocopy.  

(d) Document in support of the change required. (In case of change in date/place of birth, an Order of a First Class Magistrate from India is required).  

(e) For change in name, a sworn notarised affidavit, an advertisement in the local newspaper and in a newspaper in India should be given. And original clipping of newspaper advertisement should be submitted

(f) For change of name after marriage, marriage certificate (if issued from India) attested by the Consular Division of the Ministry of External Affairs, Patiala House, New Delhi is required.   

(g) For change of after divorce, divorce certificate is required.

(h) Fees – C$ 20

Time taken: Five working days after receipt

Mail-in applications 7 working days after receipt.

 

 

 

 

 

ATTESTATION & OTHER SERVICES

 

DOCUMENTS REQUIRED FOR OTHER CONSULAR SERVICES

1

POLICE CLEARANCE CERTIFICATE 

 

(i) 

Application form (EA.P.2) duly filled in.

 

(ii)

One recent colour passport size photograph (3.5 cm X 3.5 cm).

 

(iii)

Valid Indian/Foreign passport with valid landing record/immigration paper/PR card.

 

(In cases where Indian passports have been issued/renewed in Canada, the processing time would be 1-2 weeks. In other cases, it will take 6-8 weeks).

 

 

2

CERTIFICATE OF DATE OF BIRTH

 

(Issued only on the basis of entries in Indian Passport and this is not a Birth Certificate but a Certificate of the Date of Birth. Applicants are advised to check the acceptability of this Certificate with the Canadian authorities before obtaining this Certificate)

 

(i) 

Application form (EA.P.2) duly filled in.

 

(ii)

One recent colour passport size photograph (3.5 cm X 3.5 cm).

 

(iii)

Indian passport with Landing/immigration paper/PR Card.

 

 

3

REGISTRATION OF CHILD’S NAME (BORN IN CANADA)

 

(i) 

Application form (EA.P.2) duly filled in and signed by both parents.

 

(ii)

Birth certificate of the child showing parents names.

 

(iii)

Parents' Indian passport.

 

(iv)

Two recent colour passport size photographs of the child (3.5 cm X 3.5 cm).

 

(v)

Landing record/ immigration paper/PR Card of parents.

 

(vi) 

Declaration that the Canadian passport has not been issued to the child.

 

 

4

CERTIFICATE REGARDING VALIDITY OF INDIAN DRIVING LICENSE

 

All applicants may please note that authentication of Driving Licences has been discontinued. 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

5

LIFE CERTIFICATES FOR THE PENSIONERS

 

(i) 

Requisite Life Certificate form duly filled in (2 copies).

 

(ii)

Valid passport with landing record (for Indian citizens). Passports/Citizenship Card for Canadian nationals. (A photocopy of all these documents is required to be attached with the form)

 

(iii)

Original Pension Book/Pay Order in case of civilian pensioners and Discharge Certificate in case of ex-servicemen.

 

(iv)

Service is provided free of charge.

 

(v)

Personal appearance before Consular Officer is mandatory.

 

 

6

ATTESTATION OF OTHER DOCUMENTS

 

(i) 

The document in duplicate.

 

(ii)

In case of Power of Attorney, two photographs.

 

(iii)

Copy of Indian/Canadian passport.

 

(iv)

Copy of landed permit in case of Indian nationals.

 

 

Certificate indicating educational qualification CANNOT be attested by us. These are required to be attested by the Ministry of Human Resources & Development, Government of India at its offices in India.


The documents requiring signatures of the individuals to be attested (Affidavit, Power of Attorney, etc.) have to be invariably signed in the presence of the Consular Officer.

For Canadian nationals, the documents to be attested should be first got notarised by an authorised Notary Public before these are brought to the High Commission for attestation.  They should also produce valid landed permit/PR card for verification and return.  For attestation of documents, valid passport and/or identification card would be required to be presented before the Consular Officer. 

For attestation of legal documents, the documents should be notarized by an authorized Notary Public and further attested by the Ministry of Foreign Affairs of Government of Canada before these are brought to the High Commission for attestation. It will cost C$ 80/- for each of the document to be attested.

 

 

 

Death of all Indian nationals should be registered with the High Commission by submitting the prescribed application together with the death certificate, passport of the deceased and a fee of C$ 32.00.

 

Requirements for transportation of dead body to India:  

 

(a) Registration of Death with the High Commission  ( in case of Indian nationals only).  

(b) Death Certificate in original from Canadian authorities and a copy thereof  

(c) Letter from Public Health Office indicating “No Communicable disease”

(d) Embalming Certificate, Coroners Out of Province Certificate, Name, address, telephone number, etc of the consignee.  

(e) Flight details by which the body is to be carried.

(f)  Fee for sealing of the body, etc C$ 195.00.  

 

 

7

Requirements for transportation of ashes to India

 

(i) 

Death Certificate in original.

 

(ii)

Funeral Home Certificate in original.

 

(iii)

Passport of the deceased

 

(iv)

Name & Address of the person carrying the ash.

 

(v)

Fee of C$ 48

 

Note: If the deceased was Canadian, the documents should first be notarised. However, in case of Indian nationals, such notarisation is not required. The High Commission will attest (i) & (ii) above and issue a letter for transporting the box purportedly containing ashes.

 

 

 

Download passport application forms
(a)  Passport Application Form EAP- 1
(b)  Miscellaneous Service Application Form EAP- 2
(c)  Form for registration of Indian nationals

 

 

 

 

OVERSEAS CITIZENS OF INDIA (OCI) CARD SERVISES

 

As an OCI card holder, you are granted multiple entry lifelong visa for visiting India with exemption from registration for any length of stay in India. In addition, you will have right to be at par with other non-resident Indians for pursuing profession in India such as doctors, dentists, nurses, pharmacists, advocates, architects and chartered accountants, or to  appear for the All India Pre-medical Test or similar tests.

 

Imagine the convenience of travelling to India at any time, through out your life, without having to apply for a visa!  In case you have to travel to India on a short notice in an emergency, an OCI card can be a real boon.

 

We encourage you to visit http://mha.nic.in/uniquepage.asp?Id_Pk=553 to get more details about the OCI card. You may also like to go through a detailed brochure about the OCI card by clicking on http://mha.nic.in/pdfs/oci-brochure.pdf   

 

The holding of an OCI card does not prejudice your status as the citizen of Canada.

 

To apply for an OCI card, click on http://in.vfsglobal.ca/oci.aspx

 

 

 

PERSONS OF INDIAN ORIGIN (PIO) CARD SERVICES

 

In deference to the sentiments of persons of Indian origin to reconnect with their roots, as well as respecting their desire to participate in the development of the country of their origin, the Government of India had announced a scheme for issuance of a Person of Indian Origin (PIO) Card.

1

ELIGIBILITY

 

Every person of Indian origin who is not a citizen of Afghanistan, Bangladesh, Bhutan, China, Nepal, Pakistan, Sri Lanka and other countries as may be specified by the Central Government from time to time will be eligible to apply for PIO Card, if:

 

(i) 

The person at any time held an Indian Passport; or

 

(ii)

Either of his/her parents or grand parents or great grand parents was born in, and was permanently resident in India, provided neither was at any time a citizen of any of the aforesaid excluded countries; or

 

(iii)

Spouse of a citizen of India or a person of Indian origin covered under (i) or (ii) above.

 

 

2

REQUIREMENTS

 

An application for issue/renewal of a PIO Card shall be made in the prescribed form between 9.30 a.m. and 12.30 p.m. and shall be accompanied by:

 

(i) 

Previous Indian passport in original and one copy.

 

(ii)

Three recent passport size (about 3.5 cm x 3.5 cm) photographs in colour, showing frontal view of full face against a light background to be pasted/stapled on the application form.

 

(iii)

PIO Card fee - C$ 480 for persons of 18 years or above and C$ 240 for children below the age of 18 years

 

(iv)

Canadian Passport with a copy.

 

(v)

All documents sent by mail should invariably be accompanied by a self addressed prepaid courier envelope, preferably Fedex.

 

 

3

VALIDITY & TIME-FRAME

 

The PIO Card shall be valid for 15 years from the date of issue, subject to the condition that a valid passport accompanies it. Processing time of 1-2 weeks is taken to issue the PIO Card.

 

 

4

FACILITIES & RESTRICTIONS

 

(i) 

A PIO Card holder shall not require a separate Visa to visit India.

 

(ii)

A PIO Card holder will be exempted from the requirement of registration if his/her stay on any single visit in India does not exceed 180 days.

 

(iii)

In the event of continuous stay in India of the PIO Card holder exceeding 180 days, he/she shall have to get himself/herself registered within 30 days of the expiry of 180 days with the concerned Foreigners Regional Registration Officer/Foreigners Registration Officer.

 

(iv)

A PIO Card holder shall be eligible to engage in other activities such as studies, business, employment, tourism etc. by following the prescribed conditions applicable to that particular activity (e.g. licence, statutory approvals, taxes etc.). However, the PIO Card holder is prohibited from acquiring agricultural/ plantation properties. 

 

(v)

Prior permission of the Government of India is required by the PIO Card holders for undertaking mountaineering expeditions, missionary activities, research work, and visits to the restricted/protected areas.

 

 

 

 

Download the application form for the PIO card. 

 

 

 

 

 

DOWNLOADABLE  FORMS

 

 

EAP-1

 

EAP-2

 

REGISTRATION OF INDIAN NATIONALS

 

PERSONS OF INDIA ORIGIN CARD

 

VISA APPLICATION FORM

 

 

 



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